Let’s face it: most of your co-workers probably hate your organization’s current intranet. Probably because they have difficulty finding the information they are looking for, because the design is unattractive and because they do not see the Intranet as a relevant tool in the performance of their daily tasks.

It’s time to move to SharePoint to fix it once and for all. In this article, we tell you why SharePoint is the best Intranet you have ever had!

One of the main advantages of choosing SharePoint as your corporate intranet is certainly its compatibility with various Office 365 applications. If you already use Office 365 with applications such as Outlook, Office 365 groups, Teams, OneDrive and Yammer, you will be thrilled with SharePoint as an intranet system! Designed and powered by Microsoft, SharePoint is a platform that greatly simplifies the integration of your favorite applications. No need to worry about programming: everything is linked so quickly and easily!

Not mention that Microsoft regularly introduces new SharePoint features, which continually strengthen the Office 365 “ecosystem”. So you can make changes along the way as needed. This is a great way to have an up-to-date Intranet without investing huge sums of money – Microsoft does it for you, using your Office 365 plan!

No wonder 80% of Fortune 500 companies use SharePoint! These companies have understood that SharePoint comes with incredible IT support from a team of developers that other competitors are not ready to match. Let it be said: SharePoint is here to stay.

Are you in training or at a convention outside the office? SharePoint follows you wherever you go! We bet that your current intranet system is difficult to access when you are away from the office. And everyone knows that today we travel for business! The world of work has changed a lot in recent years: there are more and more training and networking activities, not to mention teleworking which is gaining momentum in major Canadian cities – and even in remote regions!

If you recognize your company in one of these practices, it may be because it is time to change your Intranet to a system adapted to your work environment. SharePoint is certainly one of the most flexible systems – if not THE system – designed for the new era of work. You can access it anytime, anywhere in the world, as long as you have an Internet connection. No need for a VPN or other complex IT manipulation that only a computer scientist can accomplish. No, SharePoint is accessible everywhere, everywhere, everywhere!

What turns off and infuriates your co-workers may be the static aspect of your current corporate intranet. And this is a major flaw when you know that, by definition, the Intranet must be an essential tool for intra-company communication. Instead, your current intranet is more like a collection of organized documents – or not! – around a rigid and archaic structure.

Say bye bye at the time of the static intranet! SharePoint offers you a much more pleasant Intranet with its many integrated social features.You will almost feel like you are on Facebook because the SharePoint intranet is so easy to use. And that, believe me, it is worth gold for any business to have an Intranet that people like to use!

Not to mention the ease with which you can customize the interface of your SharePoint Intranet to your company colors. Nowadays, it is an important part of the user experience to offer a design adapted to your brand image and the concerns of your staff. In addition to strengthening the sense of belonging, customizing the interface can greatly improve the search for and sharing of information within your team. Even those most resistant to change will see it as positive – that is saying something!

It really becomes easier to communicate when all the documents you need are quickly accessible. Are you looking for the most recent assessment of an activity? Tadam! SharePoint lets you find and access it in two steps, three moves. But how is it possible? This is called the simplified and energized document management!

Concrètement, SharePoint utilise les métadonnées pour classifier vos documents. Nous avons déjà écrit un article qui explique le fonctionnement et l’utilité des métadonnées. En résumé, SharePoint a d’incroyables capacités en gestion des documents! Grâce aux métadonnées, SharePoint crée des liens entre divers types de documents et de données, peu importe leur support ou leur format (ex. : tous les documents propres à un même client ou à un même projet). Vraiment très utile pour gagner du temps!

Like you, SharePoint takes your data security seriously. It’s even one of its main advantages. With Security Trimming, SharePoint becomes your ally when it comes to the security of private information.

This means that access to the SharePoint intranet is reinforced by optimal security. In other words, no one can access your Intranet without having previously received authorization. And not all documents are visible either! With SharePoint permission levels, it is possible to determine who has access to what. For example, certain confidential data may be reserved for a small group of employees only. This is the magic of SharePoint: managing permissions has never been easier!

Now let’s take a short break. Ask yourself the following questions: what do you really need in your intranet? What are your corporate goals for the Intranet? What exactly do you want to accomplish?

Whatever your answer, SharePoint has the solution with its many advantages. You should know that beyond the features developed by Microsoft, you can create them yourself if you work in a more complex industry. Definitely, SharePoint is the best Intranet solution you have ever had!

Want to learn more about SharePoint and see if this intranet solution is right for your organization? Our IT experts are there to answer your questions. We can even support you in the implementation of SharePoint for a turnkey transition. We help companies in various industries to use SharePoint as an intranet every day. Our experience could certainly be useful to you. Do not hesitate to contact us!