We often hear about the difference between Onedrive (enterprise version) and SharePoint. But what is it really? Is one of the two solutions is better than the other?

Indeed, much Onedrive Enterprise SharePoint are compatible with Office 365. Both are also developed by Microsoft. We must therefore push the thinking a little further for an informed choice according to the needs of your organization. And that is exactly what I propose to do with you in this article.

Ease of implantation

Many companies choose onedrive Company because it requires little startup configuration. Also, your co-workers easily find it, since no training is required (compared to SharePoint where you need to invest more effort to booster adoption with your team).

Only one document library

Some will see an advantage to have a single document library with Onedrive company rather than multiple libraries and lists in SharePoint.

Failure to have a single document library may, at first glance, simplify daily use. But we soon realized, over time, that the documents and subfolders accumulate … Not always easy to quickly find a document well buried in subfolders!

Connectionless easy access

Any user can quickly access its Onedrive Company files without connecting, and no matter where it is located. Attention this advantage conceals a major disadvantage: it increases the risk of confidential data loss. however, a risk that can mitigate (but not exclude) with other programs such as Azure Rights Management and Windows InTune.

Labor streamlined team

If there is a major difference between SharePoint and OneDrive, it is this: OneDrive belongs to a user (each has its own OneDrive with his username), while SharePoint belongs to an organization.

So everything is in your OneDrive space is automatically private. You must manually enable the option to share with your colleagues so they can access your documents. Not very convenient for your team if you are sick, on vacation or out of office!

Using Metadata

If you’ve read our article on metadata , you know that this is another benefit of choosing SharePoint rather than OneDrive Company. With SharePoint, you can use metadata to effectively organize and quickly find your team documents. A winning practice in electronic document management (EDM)!

Interface customization

While OneDrive is very classic in its interface, that SharePoint can be customized with the colors of your brand. User experience may even grow to another level by defining a custom space to strengthen the sense of belonging to the organization. One advantage to consider to promote your corporate culture!

Custom views

It’s not just the SharePoint interface that can be customized: the views are too! In other words, each user can choose to display the data according to its own needs (compared to OneDrive Company, which has only one possible view). Indeed, the metadata in SharePoint allow different types of views and filtering (eg. By date, by project, by customer, department, etc.). To each his way to display the information!

Enhanced data security

Although OneDrive Company is a more secure version that the public offer (OneDrive Staff), documents benefit from enhanced security with SharePoint, including through two-factor authentication. A significant challenge given that data security is a major concern for any business.

Single Window

With its many features, SharePoint is a complete and versatile collaborative platform that can do practically everything: Document Management, Intranet, creating custom applications, task management, meeting planning, dashboards – to name only those. Imagine the savings in time, money and resources!

The answer is: it depends. About what? Use you want to do. However, to have assisted several companies in recent years, this is my conclusion: onedrive Company is not ideal for collaboration in a team. Onedrive Company is rather a personal solution (to classify your documents at work) compared to SharePoint that is specifically designed for collaborative work.

With its many features, SharePoint is definitely the best option to facilitate teamwork and ensure greater information security.

Now you are thinking to implement SharePoint to facilitate collaborative work in your organization? Our passionate and IT experts are there for you!Call us toll to see how we can help you move to SharePoint harmoniously to promote a return on investment.